Agvance Accounting > Prepay Management

Comprehensive Prepay Management

Accurate tracking of prepay money and booked product is critical to most ag retailers. Agvance simplifies this important bookkeeping task by integrating it into the daily AR transactions that affect prepay dollars, while providing the flexibility to manage various prepay programs and the methods by which those dollars are applied.

• Book prepay for individual line items or by product classifications
• Bookings can be made for individual customers, billing arrangements (splits), or fields
• Lock in specific prices for each item or a price level for 'generic' prepay categories
• Fertilizer products can be booked by individual product (ingredient) or by analysis (grade)
• Bookings can be populated by importing field plans that were created in Agvance Planning
• View prepay balances and access booking detail during invoice step
• Flexible prepay application methods available for transitional invoices (when prepay runs out)
• Down-payment booking feature enables a customer to hold a price by either down paying a % of the total owed, a specified dollar amount per unit, or a flat dollar amount
• Detailed prepay statements and booking reconciliation reports show current status along with a complete audit trail of booking activity
• Automated process transfers end of season prepay to regular AR account or can optionally generate a refund check
• End of prepay season function clears out old bookings based on user-selected criteria